System and Company Data Retention Policies

In System Admin > Data Management Center, in the System/Company Management tab, you can view and update retention policies for system- and company-level data. These policies help you to remove personal data from Dayforce that isn’t associated with an employee record, such as background job information and documents. The system and data policies run nightly if they’re enabled. Because they’re site-level background jobs, you cannot see the background jobs themselves in Dayforce, but you can see some details in the Log subtab. See Download System and Company Data Retention Policy Job Log Entries.

You can edit the retention periods for some of the system and company policies. You can also enable and disable some of the policies. Some policies have fixed retention periods that can’t be edited, and some can’t be enabled and disabled. Whether a policy is editable is based on factors such as the volume of data of that type that is typically stored, the possible impact on Dayforce performance, and business or functional needs for the data.

System data retention policies
Policy Name	Description
Background Job Information	Removes job log information for tasks that run in the background. Retention period can be set between 6 months and 24 months.
Benefits Background Job Information	A system policy to purge the Benefits background job information. Retention period can be set between 1 month and 3 months.
Clock Device Cache	A system policy to purge the clock device cache. Retention period is fixed at 7 days. This policy is enabled by default and can only be turned off by a Dayforce Support representative.
Distributed Reports	Removes reports that were generated by the report distribution policy. Retention period can be set between 3 days and 14 days. This policy is enabled by default and can only be turned off by a Dayforce Support representative.
HCM Anywhere Feature Usage	Clears feature usage information associated with HCM Anywhere requests. Retention period is fixed at 1 month. This policy is enabled by default and can only be turned off by a Dayforce Support representative.
LMS Purge ICS Documents	A system policy to purge Learning ICS Documents. Retention period can be set between 1 month and 12 months.
On-Demand Reports	Removes on-demand reports generated by Reporting and by web services API calls after the specified amount of time. Retention period can be set between 31 days and 90 days.
Purge Data Management Event Logs	Removes Data Management External Purge Logs. Retention period can be set between 4 years and 10 years.
Purge Import Stage Data	A system policy to purge Import Stage Data. Retention period can be set between 1 day and 30 days.
Purge Messages	Removes Dayforce Messages. Retention period can be set between 90 days and 600 days.
Purge Person Management Log	Removes Person Management Job information. Retention period can be set between 180 days and 365 days.
Purge Report Execution Details Table	A system policy to purge data from the Report Execution Details Table. Retention period is fixed at 24 months.
Purge Soft Deleted Documents	A system policy to purge soft deleted documents. Retention period can be set between 1 day and 90 days.
Purge Soft Deleted Schedules	A system policy to purge Soft Deleted Schedules. Retention period can be set between 2 weeks and 104 weeks.
Purge Subscription Events	A system policy to purge Subscription Events from the internal store. Retention period can be set between 31 days and 180 days.
Purge System Log	A system policy to purge System Logs. Retention period can be set between 60 days and 90 days.
Session Information	A system policy to purge the session information. Retention period can be set to between 3 months and 24 months.
Web Services Reports	Removes report pagination data for SOAP and REST services (SDSReportDataPages and RestPagingData tables). Retention period can be set to between 1 day and 731 days.

Person data retention policies
Policy Name	Description
Purge Biometric Templates and Stock Pictures	Removes finger templates, picture templates, and stock pictures for terminated employees and for employees with expired badge. Retention period can be set to between 1 day and 731 days.
Purge Orphan Records	A system policy to purge person management orphan records such as audit. Retention period can be set to between 1 day and 90 days.
Purge Punch Pictures	Removes photos taken when employees clock in. Retention period can be set to between 1 day and 366 days.

After these policies have been run, an entry is added in the Log tab. See Download System and Company Data Retention Policy Job Log Entries.