Rest Period Rule

The number of minutes employees are guaranteed off in between two shifts or workdays. The rule pays matching premiums for qualifying worked time within the rest period. For example, if an employee works two hours of qualifying time within the rest period, the rule pays a two-hour premium.

Note: When the Apply until number of minutes in rest period met checkbox is selected, employees are entitled to a premium for the entirety of any shift that interrupts the rest period configured in this field.

Select this checkbox and a premium is paid out only when employees work during a rest period between shifts that don’t occur on the same day. For example, say that an employee has a guaranteed rest period of 10 hours. If the employee worked from 3:00 PM to 9:00 PM and then again from 5:00 AM to 11:00 AM, the rule would pay a two-hour premium because the guaranteed rest period was interrupted by two hours and the shifts occur on different calendar days. However, if the employee worked from 5:00 AM to 9:00 AM, and then again from 5:00 PM to 10:00 PM, the rule wouldn't pay out a premium because, even though the rest period was interrupted, the two shifts occur on the same calendar day.

Note: It's recommended that you use this checkbox with the Average Rate to Premiums at Week End Rule to ensure that the premium hours calculated are paid correctly. See Average Rate to Premiums at Week End Rule.

Enter the flat amount premium, in dollars, that employees receive when they work during their guaranteed rest period. This amount is always paid out as a separate premium.

For example, say that you enter 100 in this field. An employee works from 9:00 AM to 5:00 PM and then has a guaranteed rest period of 10 hours. If the employee works from 8:00 PM to 9:00 PM, they receive a $100 premium. Employees are eligible for a premium each time they work during their guaranteed rest period, so if the employee works again from 9:00 PM to 11:00 PM, they receive another $100 premium.

Note: Because this field specifies a flat amount, the rule ignores the Rate value, Rate output, and Rate type setting when you enter a number in the Flat Amount Premium field.

The pay category the rule assigns to any premiums it pays out. If the Rate value field is blank, employees are paid at their base rate multiplied by the pay category’s multiplier, if it has one. For example, you could configure the rule to pay employees time and for rest premiums by selecting a pay category with a 1.5 Rate Multiplier and leaving the Rate value field blank.

Note: Pay categories and their multipliers are configured in Pay Setup > Pay Category.

Select this checkbox and Dayforce uses the pay codes and pay categories you’ve specified to mark eligible and ineligible time (using the Pay Codes eligible, Pay Codes not eligible, Pay Categories eligible, and Pay Categories not eligible settings) for the shift worked before the rest period. This is useful if the worked shift (or, originating shift) is likely to end before its scheduled end time, which defines the start time of the rest period.

With this checkbox selected, the start of the rest period is determined by the last segment of time containing either an eligible pay code or eligible pay category. This allows you to control if the rest period begins after the last out clock entry or based on the scheduled end time.

Note: When both this and the Apply until number of minutes in rest period met checkboxes are selected, Dayforce determines the start of a rest period by calculating the last segment of time containing either an eligible pay code or eligible pay category, until the gap between shifts exceeds the value entered in the Number of minutes in rest period field.

Select this checkbox and Dayforce grants premiums to all qualifying worked hours that interrupt a rest period (configured using the Number of minutes in rest period field), until the guaranteed rest period is met. When this checkbox is selected, Dayforce checks the length of the rest period against qualifying worked hours that interrupted the rest period and grants employees a premium for all hours worked until their guaranteed rest period threshold is exceeded. Further, when configured, any shift (regardless of its length) that interrupts a rest period is eligible for a premium for the entirety of its length.

For example, say an employee is entitled to an 8-hour rest period and rests only for 6 hours before working a 10-hour shift. When the Apply until number of minutes in rest period met checkbox is selected, the employee qualifies for a premium equal to the total length of their shift (10 hours) because their rest period was interrupted.

When configured, employees can earn premiums across multiple shifts if their guaranteed rest period is violated more than once. For example, say an employee is guaranteed a 10-hour rest period between shifts, and the Apply until number of minutes in rest period met checkbox is selected for the rule in their pay policy. The employee takes only 8 hours of rest between their shifts on Monday and Tuesday, so all of their worked hours on Tuesday are eligible for a premium because their rest period was interrupted. Once again, the employee takes only 8 hours of rest between their shifts on Tuesday and Wednesday. All worked hours on Wednesday are also eligible for a premium because their guaranteed rest period of 10 hours wasn’t met.

Note: When this checkbox is selected, eligible pay codes and pay categories are considered by the rule engine only when they’re associated with the shift’s clock entries. Further, ineligible pay codes and pay categories might cause the rule engine to miscalculate a shift’s actual in-clock entry and out-clock entry times when calculating the duration of time between shifts.

From the drop-down list, select one of the following options:

• Always treat ‘Consider Calendar Days’ as Unchecked: Select this option to ignore the Consider Calendar Days checkbox when it's selected. When this option is selected, premiums can be calculated for employees who work during a rest period on a workday containing more than one shift. This option is selected by default.
• Use ‘Consider Calendar Days’ setting to determine violation start: Select this option to use the Consider Calendar Days setting to calculate the start of a rest period violation to determine when employees qualify for a premium.
• Use ‘Consider Calendar Days’ setting to determine violation start/end: Select this option to use the Consider Calendar Days setting to calculate the start or end of a rest period violation to determine when employees qualify for a premium. When this setting, Consider Calendar Days, and Apply until number of minutes in rest period met are selected, it wouldn’t pay out a premium when employees work during a rest period on the same day.

Time and a Half