Before You Begin: See Prorate Worked Minutes Rule.
The Prorate Worked Minutes Rule is used to determine how employees earn balances by working. Instead of awarding a set balance amount after the entitlement's recurrence (done by configuring the Award Balance Amount Rule), you can configure Dayforce so that employees earn balances for eligible work within a defined time period.
For example, you can configure the rule so that employees earn 1 hour of sick time for every 30 hours that they work during the week. Assigned to an entitlement with a 1-week recurrence, the rule looks back 7 days and adds sick time to an employee's balance in proportion to the amount of time the employee worked.
You can configure the number of days the rule looks back on each recurrence, what is considered eligible work, and how many balances employees can earn.
To define a prorated sick entitlement based on timesheet hours:
- Go to Pay Setup > Entitlements and click the Entitlements tab.
- Select an entitlement. A slide-out panel opens.
- In the Rules and Qualifiers section, select a ruleset, click the add icon, and then click Rule.
- Enter a name and description of the new rule.
- In the Type drop-down list, click Prorate Worked Minutes Rule.
- In the Number of periods to look back field, enter the number of days in the recurrence period minus one. For example, a weekly award would be recorded as 6 (7 days minus 1).
- In the Period Type drop-down list, click Day(s).
- In the Worked minutes multiplier to amount field, enter the amount awarded per minute factor. For example, 1 sick hour for every 30 hours worked would be converted as follows:
- Worked minutes = 1800 minutes (30 hours * 60 minutes)
- Awarded minutes = 60 (1 hour * 60 minutes)
- Minutes multiplier = Awarded minutes / Worked minutes, or 0.03334 (60 / 1800)
- Use the Pay codes eligible/ineligible and Pay categories eligible/ineligible settings to select the pay codes/categories that are included in the conversion of worked hours to awarded time.
- Click Save.