The Payroll GL Export task exports a comma-separated values (CSV) file that contains the following information:
- The names of employees.
- The pay date for the pay run with which the general ledger information in the file is associated.
- The organization for which the employees work.
- The departments in which the employees work.
- The employees’ job assignments.
- The numbers of the employer’s debit and credit accounts.
- The amounts being paid to employees.
Dayforce also generates a text file summarizing the job.
See Schedule the Payroll GL Export.
Payroll GL Export Background Job Settings
These settings are available when you run or schedule the Payroll GL Export background job in System Admin > Background Jobs. Some settings are only available in the Run dialog box.
| Field | Description |
|---|---|
|
Paydate Range Start Paydate Range End |
The beginning or end of the date range in which a pay run's pay date must fall. These fields are only available in the Run dialog box. |
| Pay Groups Included | The pay groups to include in the GL export. |
| Pay Period Number | The specific pay period number used to export an off-cycle period; for example, 05-01. |
| Labor Legal Entitles | The labor legal entities to include in the GL export. |
| Disbursement Details | The export splits the pay records into check and direct deposit details. If the checkbox is cleared, check and direct deposits are combined. |
| Overtime Details | The export splits the premium pay portions into a separate line from regular pay. If the checkbox is cleared, regular and premium pay amounts are combined. |
| Post current period entitlements only (implementation only) | When selected, Dayforce prevents the duplication of the initial balance if it is already recorded in the GL when an implementer loads it within the current pay period. |
| Post Deduction Arrears records | The export creates separate debit and credit records to reflect deduction amounts that should have been withheld from employees' pay, but were not. If this checkbox is cleared, this information isn’t included. |
| Include Entitlement Taken from Accrual Liability Posting | The export includes data on entitlements that were taken by employees. If the checkbox is cleared, the application does not include this information. |
| Include Entitlement Taken during Rollovers | |
| Export Definitions Included | The data export definitions to include in the background job. See Export Definitions. |
| Look Back Days |
The number of days Dayforce looks back for information to include in the generated files. This field must be filled with a value greater than zero to generate data. |
| Look Back Using Commit Date | When selected, the export bases the look back days on the pay run commit date. |
| Force Generate All Files | When selected, the export generate files from all pay run data export definitions, including those definitions that have already been used to generate files successfully. This checkbox is only available in the Run dialog box. |
| Archive Generated Reports |
When selected, the export makes the generated CSV file available in Payroll > Archived Reports. However, files only appear in Payroll > Archived Reports for Payroll GL Export definitions that are configured to run when pay runs are committed. This checkbox is only available in the Run dialog box. For more information about pay export definitions, see The Export Configurations Tab. |
Location of Payroll GL Export Files
After the export files are generated, you can access them in one or all of the following locations:
- In Payroll > Archived Reports when the Archive Generated Reports checkbox is selected in the Run dialog box of the Payroll GL Export background job.
- On the SFTP site set up for your organization in the Archive subfolder of the PayrollGLExport folder.