The FPS submission process includes a validation and final submission stage.
When a user completes the validation step for a pay run for a UK legal entity, Dayforce automatically runs the HMRC GovTalk Submission background job that produces and transmits a file to HMRC for validation prior to the live submission. You can review the results by legal entity in the Employee Payments Validation tab in Payroll > Pay Run Management > Preview.
Once this process is completed, an informational message is also displayed in the Problems panel confirming the status of the validation. This process provides users with confidence that the main submission will be successful following commit.
Also, in the RTS FPS Validation tab of Payroll > Pay Run Management > Preview, you can define the following for the FPS file for each legal entity:
- That it is the final FPS submission for the tax year.
- That the submission scheme ceased as of a certain date.
When you commit the pay run, Dayforce automatically runs the HMRC GovTalk Submission background job again, this time producing and transmitting the FPS information for live submission to HMRC.