The EPS submission process is manual. Following a payroll commit, the system populates the Tax Month Management subtab in the Post Commit Management tab of Payroll with EPS data that you can review and submit. Dayforce doesn’t create the EPS file until you submit (it is at this point a file is produced).
In the Tax Month Management subtab, Dayforce displays totals for each legal entity for each tax month in a given year. For example, if your organization has two legal entitles, there will be a separate entry on the list for each legal entity for tax month 1 and onward. You need to submit an EPS file for each legal entity separately for each tax month.
Because EPS filings are specific to legal entities, you can only submit an EPS if all pay runs for a legal entity for the tax month have been committed. If your organization has multiple pay runs associated with different legal entities, you can submit the EPS for each legal entity individually, provided all pay runs for the month for the given legal entity have been submitted.
You can only submit an EPS file for the current tax month after the month period end date. For example, tax month 02 has a period end date of 5 June 2019. As such the earliest EPS submission date is now 6 June 2019. This is to prevent you from submitting an EPS file out of chronological order from the FPS file.
As part of EPS submission in the Tax Month Management subtab, there are also parameters to indicate the following for a legal entity:
- A period of inactivity
- A period of no payments
- That this is the final submission of the year
- That the final submission scheme ceased
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