HR Admin

Enables the HR Admin feature, which contains several subfeatures used to perform the configuration and setup required to properly record and track employees' HR information.

See HR Admin Configuration.

HR Admin Subfeatures

Citizenship: Enables HR Admin > Citizenship, which allows users to configure custom citizenship values.

Compliance Reporting:

• EEO: (US only) Enables HR Admin > Compliance Reporting > EEO, where you can configure various EEO reports to comply with government regulations.
  • California Pay Data Reporting: (US only) Enables the ability to configure California pay data reporting templates, within which you can generate the report. When this feature is assigned to a role, and you go to HR Admin > Compliance Reporting > EEO, the Add button includes a drop-down list containing the California Pay Data option.
  • This feature also enables the California Pay Data Report - Establishment Major Activity details and California Pay Data Report - Row-Level Clarifying Remarks fields in the Compliance Properties tab of sites in the Organization tab of Org Setup > Organization. See Configure Establishment Details.
    • California Employee Data Report: (US only) Enables the California Employee Data Report option in the Export button menu in HR Admin > Compliance Reporting > EEO, which reports on employees missing hours or pay data.
    • Important: Only certain roles should be assigned this feature because the file generated gives access to employee-level data. This is different from the actual California pay data report, which doesn't identify employees. See Generate the California Employee Data Report.
  • EEO-1: (US only) Enables the ability to configure EEO-1 Filing Component 1 reports and the EEO-1 Employee Data Report.
  • EEO-1 Filing Component 2: (US only. Not currently in use.) Enables an additional layer of functionality in the EEO subfeature so that users can generate Component 2 reports.
  • Important: Component 2 reports are currently not collected by the EEOC.
  • • EEO-1 Filing Component 2 Employee Report: (US only. Not currently in use.) Enables the EEO-1 Component 2 Employee Data Report option in the Export menu of the EEO subfeature.
    • Important: The EEO-1 Filing Component 2 Employee Report feature provides access to employee-level data. Customers who want to use the feature for voluntary pay data analysis should do so with caution and should only assign the reports to certain roles.
  • EEO-4: (US only) Enables the ability to configure the State and Local Government Information Report (commonly known as the EEO-4 Report) and the EEO-4 Employee Data Report.
  • Illinois Pay Data Reporting: (US only) Enables the ability to configure Illinois pay data reporting templates, within which you can generate the report. When this feature is assigned to a role, and you go to HR Admin > Compliance Reporting > EEO, the Add button includes a drop-down menu containing the EEO-1 and Illinois Pay Data options. You can select the EEO-1 option to create a template for the federal EEO-1 report and the Illinois Pay Data option to create a template for the Illinois pay data report.
    • Illinois Employee Data Reporting: (US only) Enables the Illinois Employee Data Report option in the Export button menu in HR Admin > Compliance Reporting > EEO, which reports on employees who are missing hours or pay data.
    • Important: Only certain roles should be assigned this feature. The file generated gives access to employee-level data, which is different from the actual Illinois pay data report, which doesn't identify specific employees. See Generate the Illinois Employee Data Report.
• OSHA: (US only) Enables HR Admin > Compliance Reporting > OSHA.
• VETS-4212 Filing: (US only) Enables HR Admin > Compliance Reporting > VETS-4212 Filing.

Confidential Identification Types: Enables HR Admin > Confidential Identification Types, which allows users to configure types of identification.

Contact Information Types: Enables HR Admin > Contact Information Types, which allows users to define the contact information types in employees' HR records.

Cumulative Hours Admin: Enables HR Admin > Cumulative Hours Admin, which allows users to define several aggregated hours fields to hold the FMLA-related aggregated hours data that comes from the Compute Worked Minutes in Period background job.

Delegation Setup: Enables HR Admin > Delegation Setup, which allows users to configure functionality around delegating access to employees.

Direct Deposit Admin: Enables HR Admin > Direct Deposit Admin, which allows users to customize aspects of the system Direct Deposit form and the Payroll > Direct Deposit screen in People.

Disability Status: Enables HR Admin > Disability Status, which is read-only and shows a list of preconfigured values. Users can’t add or edit options in this screen.

Employee Data Mapping Rules: Enables HR Admin > Employee Data Mapping Rules, where users can configure mapping rules to assign values to employees.

• Retain Existing Data: Enables the Retain Existing Data column in the Mapping Values list of HR Admin > Employee Data Mapping Rules. If you selected Employee Property in the Mapping Object drop-down list, the Retain Existing Data column shows a checkbox. You can select this checkbox for employee properties that you don’t want the rule to update when an employee already has a record for that same property. See Retain Existing Values for Employee Properties.

Employee Gender Admin: Enables HR Admin > Employee Gender Admin.

• Gender: Enables the Gender screen where you can configure assigned sex and gender identity values for the organization.
  • Migration Log Data: Enables the migration log shown in the banner of HR Admin > Employee Gender Admin > Gender after the gender migration. You can review this log to learn whether the automatic gender migration was successful.
• Pronouns: Enables the Pronouns screen, which is used to set up pronoun suggestions for employees. There are four predefined options in the feature by default. You can change these options or add new ones.

Employee Group Admin: Enables HR Admin > Employee Group Admin, which is used to define groups that can be used to classify or categorize the organization's employees into common groups, usually for reporting or payroll purposes.

Create employee groups if the existing attributes on employee records aren’t enough to differentiate employees adequately. Dayforce can be configured to pay employees differently based on their employee groups by configuring the Employee Qualifier and assigning it to the appropriate rules. Employees are assigned to employee groups in People. 

See Rule Qualifiers and Create Employee Groups.

Employee Name Details: (Germany only) Enables HR Admin > Employee Name Details, where users can add employee last name prefixes and name affixes.

Employee Number Generator: Enables HR Admin > Employee Number Generator, where users can configure how Dayforce generates employee numbers for employees.

Employee Properties: Enables HR Admin > Employee Properties, which is used to create additional fields or pieces of information that can be assigned to the organization's employees if there are pieces of information not currently tracked in Dayforce that need to be. For example, Dayforce doesn't track employee shoe sizes, but the organization supplies employees with uniforms, so it would be useful to track this information.

Employment Status Reason: Enables HR Admin > Employment Status Reason, which is used to maintain the different reasons that users with appropriate access can select when modifying an employee's status. Enable this feature if the organization needs to track additional status reasons, aside from the existing system values.

Ethnicity: Enables HR Admin > Ethnicity, which is read-only and shows a list of preconfigured values. Users can’t add or edit options in this screen.

Global Properties: Enables HR Admin > Global Properties when the Global Properties feature is turned on in Dayforce. In HR Admin > Global Properties, users can enable or disable optional properties or add customer-defined values.

Groups: Enables HR Admin > Groups, where users can create groups and configure group membership for compensation, learning, shifting bidding, and the Payroll Import feature.

HR Incidents: Enables HR Admin > HR Incidents, which is used to configure HR incident management in Dayforce. This allows HR professionals, managers, and other users with appropriate access in recording and tracking HR incidents, recording the actions taken as a result of the incident, and closing them when resolved.

HR Policies: Enables HR Admin > HR Policies, which is used to set up the HR policies that the organization tracks in Dayforce. Users can track which HR policies employees have signed off on, and when they did so.

Marital Status: Enables HR Admin > Marital Status, which is used to define marital status types and their associated benefits groups.

Pay Class: Enables HR Admin > Pay Class, which is used to configure categories like part-time, full-time, and students.

Pay Method: Enables HR Admin > Pay Method, which is used for configuring pay methods used for direct deposit.

Pay Structure: Enables HR Admin > Pay Structure, which is used for configuring pay zones.

• Job Logs: Enables the Job Logs tab in HR Admin > Pay Structure.
• Pay Zones: Enables the Pay Zones tab in HR Admin > Pay Structure.
  • Export: Enables the Export option in the Pay Zones tab.
  • Import: Enables the Import option in the Pay Zones tab.

Pay Type: Enables HR Admin > Pay Type, which is used to configure values that describe how employees are paid. For example, common configurations are salaried and hourly pay types.

People Role Security: Enables HR Admin > People Role Security, which can be used in addition to role feature security in System Admin > Roles, to define which roles are visible to each user role in HR features.

Performance Cycle: Enables HR Admin > Performance Cycle Admin, which is required to configure performance reviews in Dayforce. It’s used to configure performance cycles that define the date range during which an employee should be reviewed. When HR professionals, managers, or other users with appropriate access record performance reviews for their employees, they select a performance cycle from a list defined using this feature.

Relationship Types: Enables HR Admin > Relationship Types Admin, where users can create relationship types to track the relationships that exist between employees and their dependents. Before users can specify that an employee's dependent is a spouse or child, for example, those relationship types need to be added.

Religion: (Singapore only) Enables HR Admin > Religion, where users can create the options shown in the Religion field in the Personal > Confidential Information screen in People.

Statistics Type: Enables HR Admin > Statistics Type. Statistics types are used to store data about how much an employee is paid. For example, users can configure a statistic that stores how much an employee is paid for a specific pay code. Users can then configure pay rules to use this statistic in their calculations rather than having to rely on pay details.

Status: Enables HR Admin > Status, where users can configure employment statuses, for example, Active, Inactive, or Terminated. An employee's status describes whether they are available to work.

Unions: Enables HR Admin > Unions where users can create and maintain a list of unions.

Volunteer Lists: Enables HR Admin > Volunteer Lists, which is used to configure volunteer lists in Dayforce. Volunteer lists are used to organize employees into groups, usually to include or exclude a group of employees from the configuration of a rule.

WGEA Report Configuration: (Australia only) Enables HR Admin > WGEA Report Configuration, where you can configure the settings for your organization's WGEA reporting.

Work Contracts: Enables HR Admin > Work Contracts, where users can define the work contracts that are assigned to employees. See Configure Work Contracts.