General Ledger Setup

General Ledger setup in Dayforce includes associating the numbers of your organization’s general ledger journal accounts with the line items of pay checks, for example, earnings, deductions, garnishments, pay groups, and tax authorities, net and entitlement balances as you configure them in the application. This enables the application to automatically reconcile credits and debits by recording wage expenses and the liability amounts deducted from employee payroll.

You can also configure overrides for line item cost string segments such as pay group, journal number, or work location, job, pay type, pay class, project, docket or labor metric and configure general ledger accruals and allocations. groupings based on labor, jurisdiction, or weekly allocations.

After you have configured this information in Dayforce, you can run the Payroll GL Export background job to transform payroll results into GL posting records and include that information in a general ledger export file. The information contained in that export file can then be found in the application SFTP folder and used by your organization's accounting software.

For customers who have configured entitlement balances to post in the Payroll General Ledger, you can use the Work > Balance History screen in the People feature for a snapshot of balance transactions as they existed at the time of pay run commit. This information provides the inputs used to calculate the balance result posted to the GL for the selected pay run. See Work > Balance History.

The following topics describe the general concepts and tasks related to configuring the General Ledger in Dayforce: