The information in the Account Numbers tab is the result of general ledger cost string (or ledger code) and line item (or journal number) entries that you have configured to meet your organization's accounting requirements. Taken together, the ledger code and journal number make up the general ledger account numbers. For more information about general ledgers in Dayforce, see General Ledger Setup.
The Account Numbers tab in Payroll Setup > General Ledger contains a sidebar with two main sections that you can expand or collapse:
- Cost Strings: Ledger code information about any cost strings that you have configured.
- Categories: Journal number information about account types that are affected by any of the ledger codes listed in the Cost Strings section
You cannot add or remove entries from the Account Numbers tab directly.
The Cost Strings Section
Cost strings (or ledger codes) must be set up before you can associate journal numbers with them.
The following screenshot illustrates the Account Numbers tab with the Cost Strings section expanded and the Labor Metric Code cost string selected. You can see the entries for the Labor Metric Code cost string in the Labor Metrics Code, Ledger Code, Reference Code, and Labor Metrics Type columns:
| Cost String | Setup location of cost strings | Columns shown when selected |
|---|---|---|
| Department | Org Setup > Organization |
Department Name Ledger Code Reference Code |
| Docket | Org Setup > Docket | Docket Ledger Code Reference Code |
| Job | Org Setup > Jobs and Job Assignments |
Job Only active jobs are displayed in the Job column. |
| Job Assignment | Org Setup > Jobs and Job Assignments |
Job Assignment Only active job assignments are displayed in the Job Assignment column. |
| Labor Metric Code | Org Setup > Labor Metrics | Labor Metrics Code Ledger Code Reference Code Labor Metrics Type |
| Org Unit | Org Setup > Organization |
Name Only active org units are displayed in the Name column. |
| Pay Class | HR Admin > Pay Class | Pay Class Ledger Code Reference Code |
| Pay Run | All pay runs in Dayforce | Pay Group Name • PPN Pay Period Pay Date GL Accrual % Ledger Code 1 Ledger Code 2 |
| Pay Type | HR Admin > Pay Type | Pay Type Ledger Code Reference Code |
| Payroll Tax | Org Setup > Org Payroll Setup > Legal Entity | Payroll Tax Name Ledger Code Reference Code Tax Authority Instance |
| Project | Projects | Project Ledger Code Reference Code |
Tax Authority Instance Column
For the Payroll Tax cost strings, the Tax Authority Instance column lists the tax codes in Payroll Setup > Payroll Taxes. The information in this column is read-only and allows you to quickly look up the tax codes and their mapped ledger codes. The prefix in each tax authority instance number indicates the tax's country of origin. For example, the country of origin for "USA-00080000-001" is the United States.
To include the authority instance numbers in the general ledger export file when you run the Payroll GL Export background job, use the token payroll_tax_authority_instance as published in the Dayforce Payroll GL Export Specification document.
The Categories Section
Categories are used to associate journal numbers with cost strings.
The following screenshot illustrates the Account Numbers tab with the Categories section expanded and the Earning category selected. You can see the entries in the Earning Name, Earning Type, Debit Journal Account Number, Credit Journal Account Number, Premium Portion Journal Account Number and Reference Code columns:
| Category | Description | Columns shown when selected |
|---|---|---|
| Deduction | The deduction associated with the credit or debit item. | Deduction Name Deduction Type Debit Journal Account Number Credit Journal Account Number Arrear Debit Journal Number Arrear Credit Journal Number Country Reference Code |
| Earning | The earning associated with the credit or debit item. | Earning Name Earning Type Debit Journal Account Number Credit Journal Account Number Premium Portion Journal Account Number Reference Code |
| Entitlement Balance | The entitlement balance associated with the credit or debit item. | Balance Debit Journal Account Number Credit Journal Account Number Reference Code |
| Garnishment | The garnishment associated with the credit item. | Garnishment Type Credit Journal Account Number Reference Code |
| Net | The net pay source associated with the credit item. | Pay Group Credit Journal Account Number Direct Deposit Journal Number Net Check Journal Number Paycard Journal Number Manual Pay Journal Number Reference Code |
| Tax | The tax associated with the credit or debit item. | Tax Credit Journal Account Number Debit Journal Account Number Reference Code |