Employee Number Generator Example

Your organization uses an employee number format that is prefixed with the year of hire, followed by five digits. Moreover, employee numbers increment from zero and reset each year.

If you’re first implementing this employee number format in 2022, you would do the following in the Employee Number Generator screen:

1. Enter 2022 in the Prefix field. Dayforce checks whether there are any employee numbers already in the system that start with “2022.” If there aren't any, the Reset Employee Number checkbox is enabled.
2. Select the Reset Employee Number checkbox. The Padding Digit and Number of Padding Digits fields are enabled.
3. Enter 0 in the Padding Digit field and 5 in the Number of Padding Digits field.
4. Enter 0 in the Employee Number Offset field.
5. Click Save.

As a result, the employee number of the next employee hired is 202200001. The 300th employee hired will have the employee number 202200300.

At the beginning of 2023, you would update the settings in the Employee Number Generator screen as follows:

1. In the Prefix field, replace 2022 with 2023. Dayforce checks that there are any employee numbers already in the system that start with “2023”. If there are none, the Reset Employee Number checkbox is enabled for editing.
2. Select the Reset Employee Number checkbox.
3. Leave the Padding Digit field set to 0 and the Number of Padding Digits field set to 5.
4. Leave the Employee Number Offset field set to 0.
5. Click Save.

As a result, the employee number of the next employee hired is 202300001.