In the Duration section of Time Away From Work > Time Off Policy, you can configure the length and type of time away requests that employees can make. Further, you can configure the maximum number of days an employee can request off in a week and restrict dates that shouldn’t be eligible for time away from work.
For specific information about the time away options that Dayforce shows depending on your duration configuration, see Duration Availability for Manager and Employee Roles.
Before You Begin: Any reference to partial-day time away in this topic isn’t referring to partial TAFW definitions or time away for specific segments of a day. For more information on this feature, see Partial Time Away Configuration.
Setting | Description |
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Allow only all day |
Select this checkbox and Dayforce doesn’t allow employees to make partial day time away from work requests. Note: This restriction applies only to employees. Managers are still able to make partial day time away from work requests when this checkbox is selected. |
Elapsed Time only | Select this checkbox and time away from work requests are made for an elapsed amount of time, without specific start and end times. This feature is typically used for employees that aren’t scheduled to work specific times and don’t need to request time away from 1:00 PM to 6:00 PM, for example. Instead, employees request to use hours of vacation time. When selected, Dayforce shows the Hours Per Day field in time away requests. When cleared, Dayforce shows the All Day button and start and end times in time away requests. |
Show part day selection |
Select this checkbox along with the Elapsed Time Only checkbox to configure Dayforce so that time away from work requests are restricted to be either a full or partial day, without specifying start and end times or durations of requests. When enabled, Dayforce shows the Type of Request section with the All Day and Half Day options, and hides the start and end times in time away requests:
Employees can select either All Day or Half Day, but can’t specify start or end times or the duration of their requests. To enable this functionality, both the Show part day selection checkbox and the Elapsed Time Only checkbox must be selected. When both settings are enabled, all requests are treated as “elapsed time” time away from work requests. |
Note: If necessary, you can override your time off policy’s duration configuration for specific TAFW reason codes. See Configure Overrides for TAFW Reason Codes. |
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Only selected schedule(s) |
Select this checkbox and employees assigned the time off policy can only make time away requests on scheduled days. When this setting is enabled, employees must select the scheduled shift that they’re requesting off from the Shifts section of their time away from work request. Further, when this setting is enabled, Dayforce calculates hours for the time away period based on the start of the earliest shift and the end of the latest shift. Important: This setting is meant primarily for employees with identical shift start and shift end times. If an employee submits a multiple-day time away request that includes shifts with different start and end times, the total length of the request might be inaccurate. To avoid issues in this scenario, it’s recommended that the employee submit separate requests for each day to avoid a manual correction. Dayforce also shows the Shifts section in other scenarios when users request time away from work. See Shift Overlap with Time Away. If this checkbox is selected and your time off policy includes a partial TAFW definition, the partial TAFW definition must have the Show Schedules checkbox selected. For more information, see Partial Time Away Configuration and Add a Partial TAFW Definition. |
Hour(s) Editing Options |
Specify which users have access to the TAFW override hours capabilities by selecting one of the following options:
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Minimum duration in minutes | Enter the minimum number of time, in minutes, that employees must request off when making time away requests. |
Increment of minutes |
Enter the number of minutes that time away must be made in multiples of. If employees must request time in multiples of a specified increment, enter the number of minutes in the field. For example, if employees can only request full hours off, enter 60. Employees can request two hours off, but not two and a half hours. Leave the field blank and employees aren’t restricted to a specified increment of time when making time away requests. |
Restrict total weekly hours to normal weekly hours |
Select this checkbox and Dayforce uses employees’ normal weekly hours to process multiple week time away requests. When the checkbox is cleared, Dayforce calculates the employee’s total weekly hours by applying their average daily hours to each day that they requested off. For example, if a site is open seven days a week, an employee could receive more than their normal weekly hours because the average, which is calculated based on a five-day week, is applied to all seven days. When the checkbox is selected, the daily average is applied until the normal weekly hours are met, after which no more hours are added until the following week. This ensures that the total weekly hours for a time away request don’t exceed the employee’s normal weekly hours. Note: Normal Weekly Hours and Average Daily Hours are configured in the employee’s HR profile (in the Employment Status tab of the Employment > Employment Settings screen in People). |
Enforce period window |
Select this checkbox and employees assigned to the time off policy can only make time away requests during the period specified in the Period window duration in days setting. The period spans from the current day forward to the specified number of days and it overlaps the blackout period configured with the Rolling blackout duration in days setting. Employees can’t make requests from the current date until after the rolling blackout and must make requests before the end of the period window. |
Period window duration in days | Enter a number to define the duration of the period window. |
Maximum TAFW days per week | Enter the maximum number of days each week that the approved time away will generate pay adjustments for. This field accepts number between zero and seven. |
Count scheduled days towards weekly maximum |
Select this checkbox and only scheduled shifts count toward the weekly maximum. For example, say that you enter 2 in the Maximum TAFW days per week field and select this checkbox. If an employee is scheduled to work on Sunday and Monday, and they request Wednesday and Thursday off, their request won’t have time away from work hours calculated because they weren’t scheduled to work on those days. Note: Dayforce counts shifts only when the request is submitted. Shift aren’t recounted after the request is Pending or Approved. |
Partial Day Break Handling |
Configure how Dayforce treats paid and unpaid meals and breaks when calculating partial TAFW. The options are:
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Duration Availability for Manager and Employee Roles
Depending on your configuration in the Duration section, Dayforce shows different time away options for employees who are submitting time away requests and managers submitting requests for employees.
Before You Begin: The behaviors described in this section don’t account for time off policies that are configured with reason code overrides in Time Away From Work > Time Off Policy in the Reason Codes Control section. If you configure reason code overrides, Dayforce might ignore your default duration configuration and show different time away options for specific TAFW pay codes, depending on your override configuration. See Configure Overrides for TAFW Reason Codes.
Enabled Duration Settings | Time Away Request Options | ||
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Allow only all day | Elapsed Time only | Show part day selection | |
X |
Employee roles:
Manager roles:
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X |
Employee and manager roles:
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X |
Employee and manager roles:
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X | X |
Employee and manager roles:
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X | X |
Employee roles:
Manager roles:
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X | X |
Employee and manager roles:
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X | X | X |
Employee and manager roles:
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