Configure Work Contracts

Work contracts specify the length of contract periods, when contracts start, and how contract hours are calculated. You can assign work contracts to employees in People, in the Work > Work Contracts screen.

To configure work contracts:

1. Go to HR Admin > Work Contracts and click Add.
2. Enter a name and, optionally, a description of the contract.
3. In the Period Unit drop-down list, select the units for the contract.
4. The value that you select is combined with the # Units field to determine the length of each contract period.
4. In the # Units field, enter the number of units in a period.
5. This number is combined with the Period Unit to determine the length of each contract period. For example, with Week selected in the Period Unit drop-down list, and 2 specified in the # Units field, each contract period would be two weeks.
5. In the Period Reference Type drop-down list, select a value representing when the contract period begins.
6. If you selected Specified Date in the Period Reference Type drop-down list, specify the start date in the Reference Date field.
7. In the Hours Calculation Method drop-down list, select one of the following options:
   • Select Fixed Value to specify a fixed number of contract hours granted to any employee assigned this contract.
   • Select Employee Contract Hours to grant each employee a custom number of hours. The number of hours granted to each employee is specified in the Contract Hours field in the employee's record in the Work > Work Contracts screen of People.
8. If you selected Fixed Value in the Hours Calculation Method drop-down list, enter the number of hours granted to each employee per contract period in the Contract Hours field.
9. In the Contract Balance drop-down list, select the balance that you configured as the contract balance.
10. In the Excess Hours Balance drop-down list, do one of the following:
    • If you configured a single carryover balance, select that balance.
    • If you configured separate excess and deficit balances, select the balance you configured for excess hours.
11. In the Deficit Hours Balance drop-down list, do one of the following:
    • If you configured a single carryover balance, select that balance.
    • If you configured separate excess and deficit balances, select the balance you configured for deficit hours.
12. In the Reset Balance drop-down list, select a balance to configure a second reconciliation period that resets the specified balance. For example, with this setting, you can configure Dayforce to reset carryover balances to zero, depending on your work contract balances configuration in Pay Setup > Balances and your recurrence and rollover recurrence configuration for your balances in the Entitlements tab of Pay Setup > Entitlements.
13. In the Country selection list, select one or more countries that the work contract is available for. If you leave this drop-down list cleared, it's available regardless of country.
14. This functionality is enforced in the Work Contract drop-down list of the Work > Work Contracts screen of People and in forms. The Work Contracts drop-down list only shows work contracts that are assigned the same country as the employee's assigned pay group, and work contracts that don't have a country assigned. If the employee isn't assigned a pay group, this drop-down list only shows work contracts that don't have countries configured.
15. Note: Country assignment for work contracts isn’t enforced in the HR Import.
14. (Optional) Enter a cross-reference code. This code must be unique and must not contain special characters.
15. Click Save.

After you configure work contracts, they can be assigned to employees in People. See Assign Work Contracts to Employees.