In HR Admin > Compliance Reporting > EEO, you can create templates for Illinois pay data reports. Each template holds the parameters that are used to generate the report for an individual employer.
Role feature access: HR Admin > HR Admin > Compliance Reporting > EEO > Illinois Pay Data Reporting
Illinois pay data reports require you to create a separate template from the federal EEO-1 report that can also be generated in the EEO subfeature. When you click Add, the Illinois Pay Data option is shown:
Among the parameters that you need to define in a template is the company number that is given to your organization by the Equal Employment Opportunity Commission (EEOC). If your organization has only one company number, you need to create only one Illinois pay data template per filing period. If your organization is comprised of multiple companies that have their own company number, you must create a separate Illinois pay data template for each company number.
For example, say that an organization includes Company A and Company B, each with their own company number provided by the EEOC. In this case, you must create two Illinois pay data templates in the EEO subfeature. You can then generate a separate report in each template.
The details of a template are divided into the General and Establishments tabs, as follows:
- In the General tab, configure the attributes that are common to the establishments that are reported under the template.
- In the Establishments tab, review and generate pay data reports for the template. The Establishments tab is meant for use after you configure the required details in the General tab.
To configure a filing template:
- Go to HR Admin > Compliance Reporting > EEO.
- Click Add > Illinois Pay Data.
- Fill out the settings in the General tab, as needed. See General Tab Settings List.
- Click Save.
| Settings | Description |
|---|---|
| Name | The name of the template. |
| Description | A description of the template. |
|
Company Number |
The unique identifier of the company that you're generating the reports for. This number is assigned by the Equal Employment Opportunity Commission (EEOC). |
| Legal Entity |
The US legal entities to report on. By default, all US legal entities are selected, but you can clear the ones you want to exclude. In Dayforce, establishments roll up to legal entities. As such, the legal entities that you select determine which establishments are reported on in the pay data report for the template. For example, say your organization has two companies for which it needs to generate separate reports, and these companies are aligned to two separate legal entities in Dayforce. To produce a file for each company, you would create two templates. In the first template, you would select the first legal entity and in the second template, the second legal entity. As a result, each template only reports on establishments that roll up to the legal entity selected. |
| Qualifiers (Section) | |
| Payroll Filing Year |
The calendar year the report is being filed for. The report generates the data for the entire calendar year that you select. |
| Earning Grouping |
The earning grouping that Dayforce uses to gather and sum up the appropriate hours worked data for the employees of the selected year. This value doesn't impact the number of employees that are returned in the file, and only impacts the number of hours calculated for each employee. Earning groupings are configured in the Earning Groupings tab of Payroll Setup > Groupings. See Deduction and Earning Groupings. Important: Hours worked data for pay data reporting are reported solely based on Dayforce output for the earning grouping selected. If an employee is captured in the selected filing year but hours aren't being tracked under the employee’s earning grouping, Dayforce uses a value of “zero” for the employee’s hours worked. Note: Employers who don’t use Dayforce to track hours for a particular employee or group of employees, for example, exempt or commissioned workers, are required to make appropriate revisions to the report prior to filing with the agency to ensure that non-zero hours are reported for these workers as applicable. |
| Pay Class |
The pay classes for which to include employees in the report. For example, you could use this setting to show records for only part-time employees. |
| Position Term |
The position terms for which to include employees in the report. Position terms are configured in the Position Term tab of Org Setup > Jobs and Job Assignments. |
| Employment Indicator | The indicators for which to include employees in the report. Employment indicators are configured in the Employment Indicator tab of Org Setup > Jobs and Job Assignments. |