Configure GL Groupings

This section describes how to configure general ledger groupings, which are bundles of one or more allocation and accrual configurations used to calculate estimated monthly payroll expenses and distribute them proportionately across labor, jurisdiction, and, in some cases, weekly splits.

Configuring GL groupings involves:

• Creating the grouping.
• Configuring allocations for the grouping.
• Configuring accruals for the grouping.
• Configuring split options applied to groupings and associated earnings in GL calculations.
• Assigning GL groupings to individual employees.

Create a GL Grouping

To create a general ledger grouping:

1. Go to Payroll Setup > General Ledger.
2. Click the Allocations and Accruals tab.
3. Click Add.
4. Enter a name and, optionally, a description for the grouping.
5. Enter a cross-reference code in the XrefCode field, if necessary.
6. Cross-reference codes are used to export data from Dayforce to other applications. See Cross-Reference Codes.
6. Select the Default checkbox to configure the application to use the grouping for all of your organization's employees' payroll data, unless another specific grouping has been selected at the employee level in People. Clear it, and the application does not use the grouping unless it is assigned to an individual employee.
7. Select the Accrue Per Original Allocation checkbox to create an accrual and accrual offset (AC/AO) pair for every allocated breakdown of the original line item. Clear it, and the application displays the Allocated Accrual Targets section in the Accruals sub-tab to allow for customized accrual allocations.
8. Select the Use Week Split checkbox to split the grouping's earnings according to the week to which they are associated within biweekly runs. When selected, the application enables the Week Split Details sub-tab in the Allocations and Accruals tab.
9. Note: The weekly split option is only available for biweekly pay groups. See Configure GL Weekly Split.
9. Click Save.

Assign GL Groupings to Employees

You can assign GL groupings at the employee level, if necessary. The application automatically calculates the payroll expenses according to any GL grouping configured with the Default checkbox selected, except for any employees assigned a specific grouping.

Employees can be assigned specific GL allocation groupings using the Alternate GL Allocation/Accrual property in the Employment > Employee Properties screen of People, if the other payroll expenses for certain employees need to be allocated differently.

If all employees use the same allocation, you can just configure one as a default that gets applied to everyone. This allows you to configure a GL grouping that applies in most cases and configure other groupings as exceptions and assign them to the appropriate employees.

To assign general ledger groupings:

1. Go to People, open an employee profile, and click Employment > Employee Properties.
2. Click Add.
3. In the Property drop-down list, select Alternate GL Allocation/Accrual.
4. Define an effective date range that the employee is assigned the grouping using the Effective From and Effective To fields.
5. In the Value drop-down list, select the appropriate grouping. The application includes any of the groupings configured in Payroll Setup > General Ledger.
6. Click Save.