HMRC requires that employers send the Full Payment Submission (FPS) file on the employee payment date regardless of whether it falls on a non-banking day. To comply with this requirement, you must report the contractual pay date in Dayforce if the actual pay date is different when it falls on a non-banking day. For example, if the employee contractual pay date is the 31st of each month, but the 31st is a Sunday, the FPS file must indicate the 31st as the pay date, and not Friday 29th.
You use the Contract Pay Date field in the Pay Calendars tab to store and report an employee's actual contractual pay date. The FPS file is generated with the date in the Contract Pay Date column. If this column is blank, the FPS will refer to the Pay Date column in the pay group calendar.
To configure the contractual pay date:
- Go to Pay Set-up > Pay Group.
- In the sidebar, select a pay group (or click Add to create a pay group).
- Click the Pay Calendars tab and select a pay period.
- In the Contract Pay Date field, select the employee's payment date.
- Click Save.