Configure Conditional Hiring

Before You Begin: Conditional hiring isn't available with Position Management.

With conditional hiring, employees can be hired before their background screening is complete. These employees have the status "Conditionally Hired" in the Recruiting module and have an active employment record. You configure conditional hiring and the actions that occur when background screening results are returned in Recruiting Setup > Conditional Hire Configuration.

Role feature access: Recruiting Setup > Conditional Hire Configuration

Organizations can also set up an employment status in HR Admin > Status to reflect this new conditional status, and this status can be selected on the Hire form when the candidate is hired.

Set Actions from Background Screening Results

You can use Recruiting Setup > Conditional Hire Configuration to set actions that will occur when the background screening provider returns results:

• If the screening results are successful, you can configure Dayforce to update the candidate's employment status. Use the Employment status after conditions cleared drop-down list.
• If the screening results aren't successful, the system notifies the people who are configured to receive notifications. When these people are notified of an unsuccessful screening result, they can choose to terminate the employee. If they do, the system will show the candidate status as "Declined" and include the reason you choose from the Decline reason list.
• Note: You configure who receives notifications for each background screening provider in System Admin > External Integrations. Depending on this configuration, the people specified in the Details tab of the job requisition (the hiring manager, the assigned recruiter, and any additional users) receive notifications when new background screening orders are created or when the status of existing orders changes.
• You can enter a note that will be visible for candidates who are declined because their background screening was unsuccessful.

Alternate Headcount

Alternate headcount can be configured with conditional hiring so that large organizations can continue to screen candidates while waiting for background checks for conditionally hired employees. This feature ensures that positions are filled despite attrition, delays in getting results from background checks, and other circumstances.

Recruiters can continue to hire alternate headcount employees up to a set number of employees waiting for clearance or adjudication. The alternate headcount is shown in the new Alternate Headcount column in Recruiting > Job Requisitions.

Configure Conditional Hiring

To configure conditional hiring:

1. Go to Recruiting Setup > Conditional Hire Configuration.
2. Select one or both of the following checkboxes to indicate who conditional hiring applies to:
   • Internal Candidates
   • External Candidates
3. To enable alternate headcount, select the checkbox.
4. If the screening results are successful, Dayforce can update the candidate's employment status. Select the new status in the Employment status after conditions cleared list. For example, you can select an active status to replace a conditional status. Leave this field blank if you don't want the employment status to change.
5. If the screening results aren't successful and the employee is terminated, choose the reason they were declined in the Decline reason drop-down list.
6. You can enter a note for candidates who are declined because their background screening was unsuccessful. These notes are visible to recruiters. If you don't want to include a note, leave this field blank.
7. By default, this note is attached only to the job requisition, but you can select Candidate from the Attach to drop-down list to attach it to the candidate record instead so that it appears in any job requisition that the candidate applies for.
7. Click Save.