Candidate Status Columns

Dayforce Implementation Guide

Version
R2025.1.1
Candidate Status Columns

In Recruiting Setup > Candidate Status, you configure the details for candidate statuses using the following columns:

Columns for configuring candidate statuses
Column Configuration

Name

Enter a name for the status. This is what will be displayed to recruiters and other authorized users in Recruiting.

Description

Enter a description for the status.

Status Type

In the drop-down list, select In-Progress.

Status types are used to group candidate statuses. See Configure Candidate Statuses.

Reference Code

Enter a unique reference code for the status.

Is Application Status

Select the checkbox to include the status in the Status drop-down list for candidates in the Job Requisitions screen of Recruiting.

Note: There are several system-defined statuses for which this value cannot be altered.

Visible

By default, this checkbox is selected and candidates in the status are visible in Recruiting. Clear the checkbox and the candidates in that status are hidden in Recruiting.

You can still see the number of candidates assigned to a "hidden" status from the Job Requisitions screen, but this count isn't displayed as a link, so you can't view any additional details. Similarly, you can still see these hidden statuses in the Applied Jobs section for candidates, however, you can’t click these jobs to view additional information.

Note: If some users, such as administrators or recruiters, require access to all candidates in Dayforce, you can override the status visibility by assigning Recruiting > Candidates > All Candidates access to their user role in the Features tab of System Admin > Roles.

Display in Status Grid

Select the checkbox and the status is displayed as a column in the Job Requisitions screen in Recruiting. Users can add or remove this column from their view using the View panel.

Clear the checkbox and the status isn't displayed as a column and isn't available to add in the View panel.

Sequence

Enter a number to define the display order of candidate statuses in Recruiting.

Areas that show candidate status
Area Description

Status Drop-Down List

The Sequence field defines the order in which the system displays candidate statuses in the Status drop-down list of the Candidates tab of Recruiting > Job Requisitions.

The following statuses aren't included in the Status drop-down list:

  • The Declined and Hired candidate statuses, because they have dedicated buttons in the Candidates tab
  • The systems statuses that are used with the offer management feature: Offer Initiated, Offer Cancelled, Offer Pending Approval, Offer Rejected – Workflow, Offer Sent, Offer Accepted, Offer Rejected – Candidate, Offer Rescinded, and Offer Expired.

Moreover, if you leave all statuses at zero, then the default order is New, In-Progress, and Offered, followed by any other statuses you created, in the order in which they were created.

Status Columns

The Sequence field also defines the default order in which the system displays the status column in the Job Requisitions tab of Recruiting.

While you can define the default order here, users of the Recruiting module can still override the column ordering by using the View button of Recruiting > Job Requisitions. However, these users can still restore the default ordering, as follows:

  1. Go to Recruiting and click the Job Requisitions tab.
  2. Click View.
  3. In the view panel, click Choose Columns.
  4. Click the remove all icon () to move all of the columns from the SELECTED list to the AVAILABLE list.
  5. Click the add all icon () to move all of the columns back to the SELECTED list.
  6. When you move all of the columns back, the candidate status columns are restored to their default order that was defined by the Sequence field in Recruiting Setup > Candidate Status.

Other notes:

  • If you change the default sequence at any time, it won't override a user's local column settings. However, the next time the user restores the default column setting (via the View button), the new default ordering is reflected.
  • If you leave all statuses at zero, then the default order is New, In-Progress, Offered, and Declined, followed by all of the system offer statuses, and then any other statuses that you add, in the order in which they were created.

Note: If you want to quickly add a status ahead of other ones, and there is already a status with "1" defined, you can enter a negative number. For example, enter -1 and the system displays the status before ones with positive numbers.

Send Manual Change Event

Select the checkbox to allow notification workflows to be triggered for manual status changes.

Clear the checkbox to suppress notification workflows from being triggered for manual status changes.

See Manual Status Override.

Auto Change Priority

Enter a number to define which candidate status Recruiting ultimately assigns to candidates after they complete more than one screening question in a job application configured to trigger a candidate status. See Auto Change Priority.

Progress Indicator

Before You Begin: This column is displayed only if the candidate grading functionality is enabled for your organization and is enabled only for statuses with the In-Progress and Offered status type. For the New, Hired, Declined, and Error status types, Dayforce displays a default value that is read-only.

Select one of the following options to identify statuses with the In-Progress or Offered status type as a positive or neutral indicator of a candidate's progress in the recruiting process:

  • Positive Progress: The status indicates positive progress in the recruiting process. Job applications that are moved to this status are identified as "good" applications, which helps improve grading for future similar job applications. For example, an Offered - Offer Sent status might be configured as a positive progress indicator because moving a candidate to this status reflects positively on the candidate's progress in the recruiting process.
  • Neutral Progress: The status indicates zero or negative progress in the recruiting process. Job applications that are moved to this status don't influence grading for future similar job applications.

Note: This field is optional, but configuration is highly recommended to improve the accuracy of the candidate grading functionality. See Configure Candidate Grading.