The Balance Amount Payout Rule pays out a remaining balance or transfers remaining balance units to another balance. This rule is primarily meant to pay out or transfer balances that are being end-dated using the End Date Balance Period setting at the ruleset level in the entitlement. When the End Date Balance Period setting is enabled in a ruleset, this is the only entitlement rule that can be added to the ruleset. See Add Rulesets to Entitlements and End-Date Balance Periods.
To pay out a balance’s remaining amount, use the rule’s Convert to pay setting. To transfer a balance’s remaining amount to another balance, use the rule’s Transfer amount to balance setting. You should use one setting or the other, depending on your requirements.
| Setting | Description |
|---|---|
| Convert to pay |
Select this checkbox so that Dayforce pays out the remaining balance. Dayforce converts balances into pay for an equal duration. Three days from the vacation balance are converted to three days of pay. Note: If you’re configuring the rule to pay out the entitlement’s remaining balance, the Transfer amount to balance setting shouldn’t be used. |
| Pay codes eligible |
The pay code Dayforce uses when paying out balances. Note: Don’t select a pay code that’s linked with the balance that the entitlement is configured to pay out. This is the balance that’s selected in the Balance drop-down list in the General panel for the entitlement. To review which pay codes are linked to a balance, go to Pay Setup > Balances in the Balances tab, select a balance, and view its pay codes in the Pay Adjustments section. |
| Affect Grant Only |
When selected, the rule impacts only the associated balance’s grant amount. The rule doesn’t impact the balance’s accrued amount, if selected. If cleared, the balance’s grant amount (if any) isn’t impacted by the rule. |
| Conversion formula |
Converts the grant amount of the associated balance into its accrued units, if they’re different, in the form of an arithmetic expression. Dayforce uses this setting only if the associated balance is grant-based and the Affect Grant Only checkbox has been selected. For example, if your organization considers a day to be eight hours, the following conversion formula performs the conversion: {g} * 8 Dayforce substitutes the token {g} with the value specified in the Grant amount setting. The conversion formula can be more employee-specific by using variables in the formula:
You can also use a combination of functions and tokens to provide a certain output. For example, if you enter if ({g} > 40, {g} - 40, 0), the system checks if the balance is greater than 40 and carries over the balance minus 40. Otherwise, the system carries over 0. See Entitlements Conversion Formula Library. |
| Transfer amount to balance |
This setting is used to configure the rule to transfer the entitlement’s remaining balance to another specified balance. To enable this functionality, select a balance from the drop-down list and Dayforce converts the entitlement’s remaining balance amounts into the selected balance. Note: If you’re configuring the rule to transfer an entitlement’s remaining balance to another balance, the Convert to pay checkbox should be cleared. |
| Payout Adjustment Formula | This setting is used to specify a formula, where the token {b} represents the existing entitlement balance, using any arithmetic functions to describe how to calculate the additional entitlement. For example, the formula {b}*0.03 results in the employee being paid out their entitlement balance plus an additional entitlement of 3%. |
| Apply adjustment to balance and transfer to current balance | An existing balance to which to apply the adjustment. Dayforce adds the calculated adjustment amount to the existing balance. |
| Balance conversion method |
Before You Begin: This setting is meant for balances that are set with Days or Weeks as its balance unit. Used in conjunction with the Convert to Pay setting, this setting helps with the payout of non-hourly balances. The selection that you make in this setting determines whether or not Dayforce converts the balance value to minutes and which fields the balance payout value is sent to. The affected fields are found Timesheets in the Pay Adjustment dialog box. By default, Dayforce treats most balance values as hour-based and converts the value to minutes when transferring values to pay out. However, for daily, weekly, or amount-based balances, this conversion can cause issues. The following options are available:
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