Assign Bank Accounts to Legal Entities

After you enter the appropriate bank accounts in Payroll Setup > Bank Accounts, you need to assign them to the legal entities that use them for payroll or for paying third-party payees in Org Setup > Org Payroll Setup > Legal Entity. Bank accounts are added to legal entities that use customer funding identifiers.

This topic describes the process of adding bank accounts to US legal entities. For all other non-US legal entities, see the following:

To add bank accounts to US legal entities:

Go to Org Setup > Org Payroll Setup > Legal Entity and select a legal entity.
Click the Customer Funding Identifiers tab.
Click Add.
Select the Is Default checkbox to make this bank account the default bank account for the legal entity.
Enter a name and, optionally, a description and reference code.
For legal entities that use Dayforce Tax Service, enter the entity's identifier in the Tax Service ID field.
Note: This field is restricted to service roles and isn’t displayed for most user roles.
Enter the effective start date of the bank information in the Effective Start field. The application uses the information during its effective date range.
(Optional) Enter the effective end date for the bank information in the Effective End field.
In the Bank Account Setting section, click Add.
Enter the bank account name, effective start date, and, optionally, a description.

In the Payroll Check and Direct Deposit tab, complete the following:

In the Direct Deposit Payment and Check Payment drop-down lists, select the associated bank accounts, as follows:
- Select Dayforcein the Direct Deposit Payment and Check Payment drop-down lists to indicate that direct deposit and check payroll payments are made by the Dayforce Back Office. Select bank account options in the Customer Bank Account and ODC Partner Bank Account drop-down lists.
- Select Disabled in the Direct Deposit Payment drop-down list to indicate that the legal entity produces their own payroll payments without the use of the Dayforce Back Office. For example, if the legal entity doesn’t make direct deposits, select Disabled.
- Select Customer in the Direct Deposit Payment and Check Payment drop-down lists to indicate that payroll payments are made by the customer's own bank accounts. This is available only for US customers and means funds are taken directly from the customer's bank account for payroll disbursements, instead of through one of Dayforce's partner banks. Select bank account options in the Customer Bank Account for Check Payments, Customer Bank Account for Direct Deposit Payment, and Payment Bank for Onsite Check drop-down lists.
- Note: The Payment Bank for Onsite Check drop-down list is only displayed if the Onsite Check Stock Type client property has the No Pre-Printed Bank Information option selected in the Payroll section of the Properties tab in System Admin > Client Properties.
If you select Customer in the Direct Deposit Payment or Check Payment drop-down lists, the application displays several additional fields.
In the System Fields section,

Checkbox options in the System Fields section
Checkbox	Description
Override Legal Entity Name	Select the checkbox and enter the new name in the Legal Entity Name field that is displayed when the checkbox is selected. Instead of the name configured in Dayforce, this feature allows you to use another name for the legal entity in the transactions sent to Dayforce Link or the customer bank. Whether this override is required is determined by the bank’s entry in the Certified Bank Listing or by Dayforce Link.
Suppress Employee Name in Direct Deposit File	Select this checkbox if you want to replace the employee names in the electronic funds transfer and Dayforce Direct Deposit files with the text "Employee Name".

The following table describes the field and checkbox in the Customer Check Fields section. This section is used to set up customer check transactions, which are restricted to system roles.

Checkbox and field in the Customer Check Fields section
Checkbox or Field	Description
Is Positive Pay Via Dayforce Link Required?	Select the checkbox if positive pay is used for the check transactions, and then enter the Dayforce Link recipient ID. The recipient ID is provided by Dayforce Link.
Dayforce Link Recipient ID	Enter the recipient ID as provided by Dayforce Link. This field is used when the Is Positive Pay Via Dayforce Link Required checkbox is selected. Dayforce Service Representatives defining the bank information can get these details from an internal Certified Bank Listing. If the bank isn’t included in the listing, they need to work with Dayforce Link and submit a Dayforce Link Request for Third Party Transmissions document.

The following table describes the fields and checkbox in the Customer Bank Transfer Fields section. This section is used to set up ACH direct deposits and EFT payroll transactions, which are restricted to system roles.

Checkbox and fields in the Customer Bank Transfer Fields section
Checkbox or Field	Description
Require Balancing Record	Select the checkbox if a balancing record (a debit record with total amounts for all of the credit details in the direct deposits) is required.
Destination ID	Enter the destination ID as provided by Dayforce Link. The ID is used in the EFT process.
Company Identification Prefix	Enter the prefix provided by Dayforce Link from the customer’s bank. This prefix is needed to process an EFT file when the file is submitted to the bank. This field only supports a single alphanumeric character, and has a default value of “1”.

In the Payroll Check and Direct Deposit tab, enter the company name that the legal entity uses in the Company Name field.
Enter the address and telephone number associated with payroll checks produced for the legal entity in the remaining fields.
Note: This information is displayed, when appropriate, on employee checks, deposit advices, and earning statements.
Select the logo image file to be used on checks for this account in the Logo drop-down list. This list is populated based on images that have been uploaded in the Images tab of Site Setup > Client with Printed Earning Statement Logo US selected in the Image Type drop-down list. See Add Logos and Check Signatures.
Click Save.
Click the Alternate Payroll Check and Direct Deposit tab, and if the application is configured to allow alternate funding identifiers for US off-cycle pay runs, select the appropriate options in the Direct Deposit Payment and Check Payment drop-down lists.
Click the Third Party Payee tab to configure the legal entity to make payments to third party payees:
1. In the Direct Deposit Payment drop-down list, select one of the following options:
  - Disabled: Indicates that the legal entity produces their own third-party payments without the use of the Dayforce Back Office.
  - Customer: Indicates that third-party payments are made from the customer's bank accounts, rather than one of Dayforce's partner banks. After you select Customer, select a bank account in the Customer Bank Account for Direct Deposit Payment drop-down list. If you select Customer in the Direct Deposit Payment drop-down list, the System Fields and Customer Bank Transfer Fields checkboxes and fields display, as described in step 11.
2. In the Check Payment drop-down list, select one of the following options:
  - Disabled: Indicates that the legal entity produces their own third-party payments without the use of the Dayforce Back Office.
  - Customer: Indicates that third-party payments are made from the customer's own bank accounts, rather than one of Dayforce's partner banks. After you select Customer, select a bank account in the Customer Bank Account for Check Payment drop-down list. If you select Customer in the Check Payment drop-down list, the Customer Check Fields checkboxes and fields display, as described in step 11.
Click Save.